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Policy and Resources
 
Meets bi-monthly on a Monday in the Town Hall to consider all aspects of policy making, financial and staffing matters. It interacts within the community by giving grants to support local organisations.
 
Minutes of previous meetings can be downloaded below and agendas for forthcoming and most recent meetings will appear here.
 
Cllr Glenis Ansell – Town Mayor (Ex officio)
Cllr Robert Merrick Deputy Town Mayor (Ex officio)
Cllr Heather Canfer (Chair of Amenities)
Cllr David Conway
Cllr Terry Couchman
Cllr Jon Fisher
Cllr Robert MacNaughton (Chair of Town Development & Planning)
Cllr Mark Mewett
Cllr Tony Trotman
Cllr Greg Widger
 

8th January 2019

Dear Councillor,

You are summoned to a meeting of the Policy & Resources Committee to be held in the Large Hall of the Town Hall, Calne on MONDAY 14th January 2019 at 6.30 pm.

The Press and Public are welcome to attend this meeting.  Questions and statements will be taken from members of the public prior to the start of the meeting, in accordance with the Town Council’s Standing Order No 3.  

The Agenda for the meeting is attached.

Yours sincerely

 

Mrs J Young

Director of Council Services

POLICY AND RESOURCES COMMITTEE

Monday 14th January 2019

Public Participation – To receive questions from members of the public in accordance with Standing Order No 3. Each person is allowed to speak for 3 minutes with a maximum amount of time allowed for public participation will be 15 minutes. The Chair of the meeting shall not allow any question that is in his / her opinion:

i. Defamatory, frivolous or offensive, or

ii. Requires the disclosure of exempt or confidential information

iii. Relates to complaints about individual members or officers

The Openness of Local Government Bodies Regulations 2014 permits the audio and visual recording and photography of the Council and Committee meetings by the general public and/or media. It would be appreciated if persons wishing to take photographs or to record a meeting, were, wherever possible, notified to the Acting Town Clerk before the meeting concerned. For more information on permitted recordings please ask to see the Council’s policy.

A G E N D A

1.  Apologies

2.  Declarations of Interest – To receive any Declarations of Interest in respect of items on this agenda as required by the Code of Conduct adopted by the Town Council on 2 July 2012. Members are reminded that, in accordance with the Town Council’s Code of Conduct, they are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council's Register of Interests. Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registrable or other interests.

3.  Minutes – To approve the Minutes of the Policy and Resources Committee meeting held on 5th November 2018. The attachments will form part of the main Minutes, however, will not be redistributed with this Agenda.

[CLICK HERE FOR MINUTES]

4.  Notes from Working Groups

4.1 Finance Working Group

To note the minutes from the Finance Working Group meetings held on 13th November 2018 and 17th December 2018. 

[CLICK HERE FOR MINUTES 13th November 2018]

[CLICK HERE FOR MINUTES 17th December 2018]

5. Grants & Donations – List of Grants & Donations Awarded 2018/2019 – attached for members’ information

[CLICK HERE FOR LIST]

5.1 Grant Application – River Clean Up

Application Form, further information including an Expenses and Wish List for River Warriors together with a separate list for Refill Calne and Constitution - attached.  Amount of Grant unspecified, however, a wish list is attached listing equipment to a value of £660 and monthly sessions/events and extras £470.00 totalling an amount of £1,130.00 in order to run two River Clean Up eco groups for teenagers and families which form River Warriors Calne. A wish list of Equipment totalling £191.00 for Refill, Calne is also included giving an overall total grant wish list of £1,321.00.  A bank account is currently being set up for the project which will have two authorising signatories, this must be set up before any grant is paid.

Scores:  13(15)/18 (will increase by two points when constitution received/ bank account set up)

Power:  Under the General Power of Competence

[CLICK HERE FOR APPLICATION]

[CLICK HERE FOR CONSTITUTION]

5.2 Grant Application – Calne Pocket Park and Community Garden

Application Form, further information including a Budget Breakdown and Constitution – attached.  Requesting a grant of up to £600 for a pop-up portable pocket park and community garden for Calne.  A bank account is currently being set up for the project which will have two authorising signatories, this must be set up before any grant is paid.

Scores: 14(16)/18 (will increase by two points when constitution received/ bank account set up)

Power:  Under the General Power of Competence

[CLICK HERE FOR APPLICATION]

[CLICK HERE FOR CONSTITUTION]

5.3 CARP – letter of thanks

[CLICK HERE FOR LETTER]

6.  Draft Recording of Delegated Decisions

Members are asked to resolve to approve the reviewed Recording of Delegated Decisions.

[CLICK HERE FOR RECORDING OF DELEGATED DECISIONS]

7. Draft Councillors Email, Internet and Tablet - Acceptable Use Policy

Members are asked to resolve to approve the adoption of the Councillors Email, Internet and Tablet - Acceptable Use Policy.

[CLICK HERE FOR ACCEPTABLE USE POLICY]

8. Finance Working Group - Revised Terms of Reference

Members are asked to resolve to approve the adoption of the Finance Working Group revised terms of reference.

[CLICK HERE FOR FWG TERMS OF REFERENCE]

9. Strategic Steer Working Group - Recommendation from the meeting held on 30th October 2018.

It was proposed by Cllr Fisher, seconded by Cllr Couchman and
UNANIMOUSLY approved that a request be made to the P&R Committee to investigate and consider the setup of separate community awards panel meetings to which groups seeking funding should attend.   
It was further requested that consideration be given to the renaming of committees so that they were more accessible and easily understood.

10.  P&R Budget and Earmarked Reserves – attached for noting

[CLICK HERE FOR BUDGET]

[CLICK HERE FOR RESERVES]

11. Strategic Plan - Action Plan attached

[CLICK HERE FOR ACTION PLAN]

12.  Confidential Minutes - To approve the Confidential Minutes of the meeting of the Policy & Resources Committee held on 5th November 2018.

[CLICK HERE FOR MINUTES]

 

 

 

 



Policy and Resources Draft Minutes 20 June 2017 v1.pdf

Adobe Acrobat Document (PDF) - 272 KB

Policy and Resources Committee Minutes 13 March 2017.pdf

Adobe Acrobat Document (PDF) - 434 KB

Policy & Resources MINUTES 16 January 2017

Adobe Acrobat Document (PDF) - 374 KB

P&R Minutes 7 November 2016

Adobe Acrobat Document (PDF) - 310 KB

Policy & Resources MINUTES 26 Sept 2016

Adobe Acrobat Document (PDF) - 387 KB

Poicy & Resources MINUTES 20 June 2016

Adobe Acrobat Document (PDF) - 386 KB

Policy & Resources MINUTES 14 March 2016

Adobe Acrobat Document (PDF) - 268 KB

Grant Policy & Application Form

Adobe Acrobat Document (PDF) - 742 KB

Policy & Resources MINUTES 18 Jan 2106

Adobe Acrobat Document (PDF) - 278 KB

Policy & Resources Minutes 9 November 2015

Adobe Acrobat Document (PDF) - 93 KB

Policy & Resources MINUTES 22 June 2015

Adobe Acrobat Document (PDF) - 119 KB

Policy and Resources minutes - 19 January 2015

Adobe Acrobat Document (PDF) - 116 KB

Policy and resources minutes 3 November 2014

Adobe Acrobat Document (PDF) - 109 KB

policy and resources minutes 15 Septemebr 2014

Adobe Acrobat Document (PDF) - 113 KB

Policy & Resources Minutes - 16 June 2014

Adobe Acrobat Document (PDF) - 108 KB


Calne Town Council
Bank House
The Strand
Calne
Wiltshire
SN11 0EN

 
 

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