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Annual Meeting and Mayor Making

The Annual Meeting and Mayor Making is always chaired by the Town Mayor.

Agendas for forthcoming and most recent meetings will appear here.

Cllr Glenis Ansell – Town Mayor

Cllr Robert Merrick - Deputy Town Mayor

Cllr Tony Trotman

Cllr Howard Marshall

Cllr John Bennett

Cllr John Boaler

Cllr Declan Boore

Cllr Heather Canfer

Cllr David Conway

Cllr Terry Couchman

Cllr Jon Fisher

Cllr Alan Hill

Cllr Rich Jones

Cllr Robert MacNaughton

Cllr Matt Riley

Cllr Tom Rounds

Cllr Ian Thorn

Cllr Greg Widger

Cllr Mark Mewett

7th May 2019

Dear Councillor,

Annual Meeting of Calne Town Council (Mayor Making)

You are summoned to attend the Annual Meeting of the Town Council which will be held in the LARGE HALL of the Town Hall, Calne on MONDAY 13th MAY 2019 at 7.00 p.m.  You are requested to arrive at the Council Chamber no later than 6.30 p.m. to allow time for members to robe up for the official procession to the Large Hall.

Members are invited to join the Town Mayor in a run through of the Mayor Making ceremony on Monday 13th May at 10.30 am in the Town Hall, should they wish to familiarise themselves with the layout and procedure. 

The Agenda for the meeting is below.

Yours sincerely

 

Mrs J Young
Director of Council Services


 

Annual Meeting and Mayor Making of Calne Town Council

Prayers

Short address by retiring Town Mayor

AGENDA

1.  Town Mayor for Ensuing Year

The Town Mayor will ask for the nomination for the Office of Town Mayor for 2019/20.

 The Town Mayor will put the nomination to the meeting, members will vote and the Town Mayor will declare the result.

The Retiring Town Mayor will invest the incoming Town Mayor with the Chain of Office.  The newly elected Town Mayor will subscribe the Statutory Declaration of Acceptance of Office, which will be countersigned by the Director of Council Services.  At this point, the Town Crier, the Mace Bearer, the retiring Town Mayor, the newly elected Town Mayor and the Director of Council Services will in that order, withdraw from the Large Hall to robe. 

On returning to the meeting the new Town Mayor will assume the Chair.

2.  Deputy Town Mayor

The Town Mayor will ask for the nomination for Deputy Town Mayor for 2019/20.

The Town Mayor will put the nomination to the meeting, members will vote and the Town Mayor will declare the result.

The Town Mayor will invest the newly elected Deputy Town Mayor with the badge of office.The newly elected Deputy Town Mayor will subscribe the Statutory Declaration of Office which the Director of Council Services will countersign.

3.  Apologies for Absence

4.  Declarations of Interest – To receive any Declarations of Interest in respect of items on this agenda as required by the Code of Conduct adopted by the Town Council on 4th February 2019.

5.  Acceptance by the Town Mayor

The Town Mayor will address the meeting.

The Town Mayor will announce the appointment of his Consort and Chaplain.  The Consort and Chaplain will assume their seats next to the Deputy Town Mayor.

The Town Mayor will propose a vote of thanks to the outgoing Town Mayor. 

6.  Minutes

 To confirm as a correct record, the Minutes of the Town Council meeting held on Monday 8 April 2019.  The Confidential Minutes of this meeting will be signed at the next  Full Council meeting on 17th June 2019.

[CLICK HERE FOR MINUTES]

7.  Start Time for Full Council Meetings – to discuss and agree a start time for all future Full Council meetings for the ensuing year.

8.  Town Mayor’s Announcements

8.1  Sealing of Documents

In accordance with Standing Order 22a, it is now a legal requirement that a formal Resolution is made to authorise the sealing and execution of legal documents deeds.  Members are therefore requested to resolve as follows:

THAT THE TOWN MAYOR, COUNCILLOR MERRICK, THE DEPUTY TOWN MAYOR, COUNCILLOR JONES, (OR IN THEIR ABSENCE ANY COUNCILLOR SERVING ON THE FINANCE WORKING GROUP) BE AUTHORISED TO EXECUTE LEGAL DOCUMENTS ON BEHALF OF CALNE TOWN COUNCIL DURING THE 2019/2020 MUNICIPAL YEAR.

8.2  Forthcoming Civic Services

Members are reminded of the following Civic Services which are planned for this municipal year:       

The Remembrance Day Service on Sunday 10th November 2019. 
The Civic Service on Sunday 9th February 2020.

Members are requested to note these dates as attendance will be expected.

8.3  Eurovision Party - 18th May 2019

8.4  Town Mayor’s Garden Party - 24th August 2019

8.5  Choral Concert St Mary's Church - 21st September 2019

8.6  The Town Mayor’s Christmas Lunch – 25th December 2019

8.7  New Year’s Eve Party - 31st December 2019 - 2020

8.8  Town Mayor’s Spring Ball - 14th March 2020

8.9  Bingo nights and Quiz nights - available in the Town Mayor’s Programme       

9.  Record of Attendance 2018/19

To receive the attached Record of Attendance of Town Councillors at meetings during 2018/19.

[CLICK HERE FOR ATTENDANCE]

10.  Committee Membership 2019/20

Members are requested to approve the attached amended Committee Membership for 2019/2020.  (In line with Standing Order 4d iv the appointments will last for two municipal years, this year being the second year).

[CLICK HERE FOR COMMITTEE MEMBERSHIP]

11.  Calendar of meetings 2019/20

Members to receive the attached calendar of meetings.

[CLICK HERE FOR CALENDAR]

12.  Closure of Meeting

There being no further business to transact, the Town Mayor will formally close the Annual Meeting, using the following “IN ACCORDANCE WITH ESTABLISHED CUSTOM, I DECLARE THIS MEETING CLOSED”

Those present are requested to stand whilst the Town Council and Officers withdraw from the meeting.

 

 

 

 

 

 

 

 

 





Calne Town Council
Bank House
The Strand
Calne
Wiltshire
SN11 0EN

 
 

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