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Full Council

Meeting deals with the statutory business and are held bi-monthly usually on a Monday. The meeting commences at 19:00hrs, allowing 15 minutes for a period of public participation if required.

The Full Council is always chaired by the Town Mayor.

Agendas for forthcoming and most recent meetings will appear here.

Cllr Glenis Ansell – Town Mayor

Cllr Robert Merrick - Deputy Town Mayor

Cllr Tony Trotman

Cllr Howard Marshall

Cllr John Bennett

Cllr John Boaler

Cllr Declan Boore

Cllr Heather Canfer

Cllr David Conway

Cllr Terry Couchman

Cllr Jon Fisher

Cllr Alan Hill

Cllr Rich Jones

Cllr Robert MacNaughton

Cllr Matt Riley

Cllr Tom Rounds

Cllr Ian Thorn

Cllr Greg Widger

Cllr Mark Mewett

30th November 2018

Dear Councillor,

You are summoned to an Extraordinary meeting of the Town Council to be held in the Main Hall of the Town Hall, Calne on MONDAY 17th December 2018 at 7pm.

The Press and Public are welcome to attend this meeting. Questions and statements will be taken from members of the public prior to the start of the meeting, in accordance with the Town Council’s Standing Order No 3.

The Agenda for the meeting is below.

Yours sincerely

 

Cllr Glenis Ansell
Town Mayor
 

Extraordinary Full Town Council Meeting

Public Participation – To receive questions from members of the public in accordance with Standing Order No 3. Each person is allowed to speak for 3 minutes with a maximum amount of time allowed for public participation will be 15 minutes. The Chair of the meeting shall not allow any question that is in his / her opinion:

i. Defamatory, frivolous or offensive, or

ii. Requires the disclosure of exempt or confidential information

iii. Relates to complaints about individual members or officers

The Openness of Local Government Bodies Regulations 2014 permits the audio and visual recording and photography of the Council and Committee meetings by the general public and/or media. It would be appreciated if persons wishing to take photographs or to record a meeting, were, wherever possible, notified to the Director of Council Services before the meeting concerned. For more information on permitted recordings please ask to see the Council’s policy.

 

AGENDA

Members are reminded that, in accordance with Calne Town Council’s Code of Conduct, they are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council's Register of Interests. Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registrable or other interests.

The attachments will form part of the main minutes but will not be redistributed with this Agenda.

1. Apologies

2. Declarations of Interest – To receive any Declarations of Interest in respect of items on this agenda as required by the Code of Conduct adopted by the Town Council on 2 July 2012.

3. Minutes – To confirm as a true record the Minutes of the Town Council Meeting Held on Monday 19th November 2018.
The attachments will form part of the main minutes but will not be redistributed with this Agenda.

[CLICK HERE FOR MINUTES]

4. Town Mayor’s Announcements

4.1 Wedding Fair – Calne Town Hall 16th & 17th February

4.2 Sports Award - Update

5. Committee Minutes / Working Group Minutes

5.1 Town Development & Planning Committee – to receive and note the minutes of the meeting held on 14th November 2018.

[CLICK HERE FOR TD&P MINUTES]

5.2 Strategic Steer working Group – to receive the draft notes of the meeting held on 27th November 2018.

[CLICK HERE FOR STRATEGIC STEER NOTES]

It was noted that a request for a Confidentiality Agreement has been received from Wiltshire Council (WC) however there are errors contained within it.
However, WC have confirmed that the reference to BBLP is correct as the original contract was awarded to BBLP who then sub contracted to The Landscape Group which then became Id Verde.  When the time comes for negotiations WC will be sharing the contract where it has reference to BBLP; and therefore, should be included in the Confidentiality Agreement.

Recommendation from Strategic Steer Working Group: -

It was proposed by Cllr Canfer, seconded by the Town Mayor, Cllr Ansell that a recommendation be made to the next Full Council meeting that the agreement once corrected should be signed.

6.  Reports for information

6.1 Terms of Reference – Strategic Steer Working Group

Revised Terms of Reference for Strategic Steer Working Group attached for approval.

[CLICK HERE FOR REVISED TERMS OF REFERENCE]

6.2  Devolution – Update on current position attached

[CLICK HERE FOR DEVOLUTION UPDATE]

6.3 New Working Group – Recreation Ground Working Group

[CLICK HERE FOR REPORT]

[CLICK HERE FOR TERMS OF REFERENCE]

Report of the Director of Council Services and Terms of Reference for Recreation Ground working group attached.

Recommendation: -

It is recommended that a new working group be formed to discuss and investigate future possibilities of Calne Town Council’s Recreation Ground.

6.4  Calne Transport Strategy – Report of Head of Business attached

[CLICK HERE FOR REPORT]

Recommendation: -

Members are asked to note this report and RESOLVE to approve the payment of £4500 funded from the Restricted Earmarked Reserve 910 9501 (Section 106) for Town Plan.

6.5 Calne FC

[CLICK HERE FOR REPORT]

[CLICK HERE FOR LETTER]

[CLICK HERE FOR PRESENTATION]

Presentation and letter requesting permission to install new hot water system and showers, and report from Head of Leisure attached.

Recommendation: -

Members are asked to note this report and RESOLVE to approve the grant acceptance form and consent to the works to the hot water and showers and ask the Mayor and Deputy Town Mayor to sign the agreement.

7. Confidential Session

In view of the sensitive nature of the business to be transacted, it is advisable in the public interest that the public and press be excluded, and they are instructed to withdraw. 
 
Reason for confidential session:

To consider professional legal advice. Public to be excluded from the meeting to consider legal implications. Communications between the solicitor and client council is protected by legal privilege and is therefore confidential


8. To confirm, as a true record the Draft Confidential Minutes of the meeting of the Town Council held on Monday19th November 2018.
 

 

 

 

 

 

 

 





Calne Town Council
Bank House
The Strand
Calne
Wiltshire
SN11 0EN

 
 

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