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Full Council

Meeting deals with the statutory business and are held bi-monthly usually on a Monday. The meeting commences at 19:00hrs, allowing 15 minutes for a period of public participation if required.

The Full Council is always chaired by the Town Mayor.

Agendas for forthcoming and most recent meetings will appear here.

Cllr Glenis Ansell – Town Mayor

Cllr Robert Merrick - Deputy Town Mayor

Cllr Tony Trotman

Cllr Howard Marshall

Cllr John Bennett

Cllr John Boaler

Cllr Declan Boore

Cllr Heather Canfer

Cllr David Conway

Cllr Terry Couchman

Cllr Jon Fisher

Cllr Alan Hill

Cllr Rich Jones

Cllr Robert MacNaughton

Cllr Matt Riley

Cllr Tom Rounds

Cllr Ian Thorn

Cllr Greg Widger

Cllr Mark Mewett

30th January 2019

Dear Councillor,

You are summoned to a meeting of the Town Council to be held in the Main Hall of the Town Hall, Calne on MONDAY 4th February 2019 at 7pm.

The Press and Public are welcome to attend this meeting. Questions and statements will be taken from members of the public prior to the start of the meeting, in accordance with the Town Council’s Standing Order No 3.

The Agenda for the meeting is below.

Yours sincerely

 

Mrs J Young
Director of Council Services


 

Full Town Council Meeting

Public Participation – To receive questions from members of the public in accordance with Standing Order No 3. Each person is allowed to speak for 3 minutes with a maximum amount of time allowed for public participation will be 15 minutes. The Chair of the meeting shall not allow any question that is in his / her opinion:

i. Defamatory, frivolous or offensive, or

ii. Requires the disclosure of exempt or confidential information

iii. Relates to complaints about individual members or officers

The Openness of Local Government Bodies Regulations 2014 permits the audio and visual recording and photography of the Council and Committee meetings by the general public and/or media. It would be appreciated if persons wishing to take photographs or to record a meeting, were, wherever possible, notified to the Director of Council Services before the meeting concerned. For more information on permitted recordings please ask to see the Council’s policy.

 

AGENDA

Members are reminded that, in accordance with Calne Town Council’s Code of Conduct, they are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council's Register of Interests. Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registrable or other interests.

The attachments will form part of the main minutes but will not be redistributed with this Agenda.

1. Apologies

2. Declarations of Interest – To receive any Declarations of Interest in respect of items on this agenda as required by the Code of Conduct adopted by the Town Council on 2 July 2012.

3. Minutes – To confirm as a true record the Minutes of the Town Council Meeting Held on Monday 17th December 2018.
The attachments will form part of the main minutes but will not be redistributed with this Agenda.

[CLICK HERE FOR MINUTES]

4. Town Mayor’s Announcements

4.1 Wedding Fair – Calne Town Hall 16th & 17th February

4.2 Spring Sing – 27th April 2019

5. Policing in Calne

5.1  Police Report – attached for members’ information.

[CLICK HERE FOR POLICE REPORT]

6. Report from Unitary Councillors

6.1  Unitary Councillors to report on any matters affecting Calne which have been discussed at Wiltshire Council meetings.

7. Committee Minutes / Working Group Minutes

7.1 Amenities Committee – to receive and note the draft minutes of the Amenities Committee meeting held on 10th December 2018 (attached).

[CLICK HERE FOR AMENITIES MINUTES]

7.2 Policy and Resources Committee - to receive and note the minutes of the P&R Committee meeting held on 14th January 2019 (attached).

[CLICK HERE FOR P&R MINUTES]

7.3    Town Development & Planning Committee – to receive and note the minutes of the meetings held on 5th December 2018, 2nd January 2019 and 23rd January 2019 (draft).

[CLICK HERE FOR TD&P - 5 DEC]

[CLICK HERE FOR TD&P - 2 JAN]

[CLICK HERE FOR TD&P - 23 JAN]

7.4 Governance and Policy Working Group

Members to receive the attached notes from the Governance and Policy Working Group meeting held on 14th January 2019.

[CLICK HERE FOR NOTES]

See 9.1 for recommendation.

7.5 Strategic Steer working Group – to receive the draft notes of the meeting held on 15th January 2019 (attached).

[CLICK HERE FOR NOTES]

7.6 Calne Community Safety Forum – To receive the draft notes from the meeting held on 22nd November 2018 (attached).

[CLICK HERE FOR NOTES]

8. Motions with Notice

8.1   Cllr Boaler submits the following proposal

That prayers for Full Council be brought forward to 6.50 pm. This will enable Councillors who do not wish to observe prayers to still arrive in good time for public participation at 7.00pm, and the meeting itself.

9. Reports and Recommendations

9.1 Recommendation from Governance and Policy Working Group

Members are asked to consider and to resolve to approve the following recommendation:

To approve the new Civic Protocols document with the highlighted amendments.

Civic Protocols document attached.

[CLICK HERE FOR CIVIC PROTOCOL]

9.2 Members to receive the attached report of the Director of Council Services.

[CLICK HERE FOR REPORT]

Members are asked to note this report and RESOLVE:

1. Members are asked to consider the above and delegate the expenditure of a maximum of £4500. for tablets and the purchase of an initial three-year contract with Modern.Gov at a total cost of £23,000 (over 3 years) to the Director of Council Services to conclude, with funding to be taken from the following cost centres: -.
 
• Tablets; Centre Code/Budget: 4027/105 Training and Development
• Modern.Gov; Centre Code/Budget: Training Staff Development Earmarked Reserve. Second years funding-  Vire £7,000 from Precept Support to newly identified/named cost centre

If the above recommendation is approved, then the following recommendation to be considered:

2. All Councillors to commit to using paperless agendas six months after the installation of Modern.Gov and issuing of tablets.

9.3 Draft Code of Conduct

To RESOLVE to approve the attached draft Code of Conduct.

[CLICK HERE FOR CODE OF CONDUCT]

9.4 Emergency Plan Working Group

Recommendation to approve the Community Emergency Plan
Planning for emergencies is an important job for the organisations who respond to incidents, but it is also important for local communities to think about how you may be able to assist the emergency services and other responders.

Members are asked to receive and RESOLVE to approve the draft Emergency Plan and delegate to the Emergency Plan Working Group to maintain and update.  (copy attached)

[CLICK HERE FOR EMERGENCY PLAN]

9.5 Making Calne A Plastic Free Community

Members to receive the attached report of the Head of Business and additional summary and community toolkit for information.

[CLICK HERE FOR REPORT]

[CLICK HERE FOR SUMMARY]

[CLICK HERE FOR LEADER AGREEMENT]

[CLICK HERE FOR COMMUNITY TOOLKIT]

Members are asked to note this report and RESOLVE:

To support the journey to Plastic Free Community Status by committing to plastic free alternatives and plastic free initiatives within the town.

and

To nominate two Councillors to join a Community Steering Group.

10.  Accounts

10.1 Payments – To RESOLVE to approve the following payments (see attached), 20th November 2018 page 3063, 20th November 2018 pages 3064 – 3070, 27th November 2018 pages 3076 – 3078, 30th November 2018 (Petty Cash), 20th December 2018 pages 3093 – 3098, 31st December 2018 (Petty Cash), 10th January 2019 pages 3108 - 3111, 14th January 2019 (Manual Cheque), 25th January 2019 pages 3120 – 3123.

[CLICK HERE FOR PAYMENTS]

11.   Budget and Earmarked Reserves – attached for information

[CLICK HERE FOR BUDGET]

[CLICK HERE FOR RESERVES]

12.  Confidential Session

In view of the sensitive nature of the business to be transacted, it is advisable in the public interest that the public and press be excluded, and they are instructed to withdraw. 
 
Reason for confidential session:

To consider professional legal advice. Public to be excluded from the meeting to consider legal implications. Communications between the solicitor and client council is protected by legal privilege and is therefore confidential

 

13. To confirm, as a true record the Draft Confidential Minutes of the Extraordinary meeting of the Town Council held on 17th December 2018 (attached).

14. Confidential Minutes – to receive and note the draft confidential minutes of the Amenities Committee meeting held on 10th December 2018 (attached).

15. Beversbrook

Report of the Director of Council Services attached.
 

 

 

 

 

 

 

 





Calne Town Council
Bank House
The Strand
Calne
Wiltshire
SN11 0EN

 
 

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