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Amenities Committee 
 
Meets bi-monthly on Monday in the Town Hall and looks after all the open spaces and play areas in the Town Council's ownership including the Town Hall,Curzon Street Cemetery, Castlefields Canal and River Park, Beversbrook Sports and Community Facility and Britain in Bloom.
 
Minutes of previous meetings can be downloaded and agenda's for most recent and forthcoming meetings will appear here.

Summons                                                

Cllr Glenis Ansell – Town Mayor (Ex officio)

Cllr Robert Merrick – Deputy Town Mayor (Ex officio)

Cllr John Bennett

Cllr Declan Boore

Cllr Heather Canfer

Cllr David Conway

Cllr Rich Jones

Cllr Howard Marshall

Cllr Mark Mewett

Cllr Ian Thorn

19th February 2019

Dear Councillor,

As a member of the AMENITIES COMMITTEE you are summoned to a meeting of the AMENITIES COMMITTEE on Monday 25th February at 6.30pm in the Large Hall of the Town Hall, Calne.

The Press and Public are welcome to attend this meeting. Questions and statements will be taken from members of the public for 15 minutes at 6.30 pm, if required, prior to the start of the meeting, in accordance with the Town Council’s Standing Order No 3. 

Yours sincerely

Mrs J Young

Director of Council Services

 

AMENITIES COMMITTEE

25th February 2019

A G E N D A

 

1. Apologies

2. Declarations of Interest – To receive any Declarations of Interest in respect of items on this agenda as required by the Code of Conduct adopted by the Town Council on 4th February 2019. Members are reminded that, in accordance with Town Council’s Code of Conduct, they are required to declare any disclosable pecuniary interests or other registrable interests which have not already been declared in the Council's Register of Interests. Members may however, also decide, in the interests of clarity and transparency, to declare at this point in the meeting, any such disclosable pecuniary interests which they have already declared in the Register, as well as any other registrable or other interests.

3. Minutes

[Click here for Minutes]

Minutes – To confirm, as a true record, the Minutes of the meeting of the Amenities Committee held on Monday 10th December 2018.  The attachments will form part of the main Minutes, however, will not be redistributed with this Agenda. 

4. Notes of Working Groups / Outside Bodies

4.1  Castlefields Canal and River Park Association – CARP – to receive the attached notes from the meeting held on 17th January 2019.

[Click here for notes]

5.  Reports and Recommendations

5.1  Football Goals Replacement

Members to receive the attached report of the Head of Leisure.

Members are requested to RESOLVE to approve the purchase of the three sets of replacement goals with match funding of £2,000.00 from The Football Foundation. Remaining £3,592.00 to be used from the Equipment Replacement Budget.

[Click here for report]

5.2  Allotment Rents

Members to receive the attached report of the Head of Business.

Members are requested to RESOLVE to approve an across the board annual allotment rental increase of 2% per sq. metre for the period April 2019 to end of March 2020.

AND       

To RESOLVE to delegate authority to the Head of Business in conjunction with the Head of Operations to terminate allotment tenancies in line with the tenancy agreement terms and conditions where there is a clear breach, or requests for improvement have not been carried out.

[Click here for report]

 5.3  Community Copse

 Members to receive the attached report of the Head of Business.

 Members are asked to consider this report and to RESOLVE that,

 The Town Council will support the creation of a community copse adjacent to Castlefields and will be prepared to enter into a 100-year lease with Bowood Estate at a peppercorn rent on the understanding that a community led group including members of the Calne Area Parish Forum take on the management of the copse.  (refer to Policy & Resources Committee for approval of the lease).

AND

The Town Council will support the setup of the copse by underwriting the cost of obtaining planning consent and drafting the lease with the Bowood Estate.  (Budgetary cost £1,000 to be taken from 105-4159 Legal & Professional and refer to Policy & Resources Committee for approval).

[Click here for report]

[Click here for plan]

5.4  Installation of Maintenance Gates to Small-sided court

Members to receive the attached report of the Head of Leisure.

Members are requested to RESOLVE to approve the installation of the maintenance gates and award the contract to Company 2.  To be funded from Earmarked Reserves AWGP Maintenance 904-9202.

[Click here for report]

5.5  Provision of new earth matting for Town Hall lightning protection

Members to receive the attached report of the Head of Operations.

It is recommended that members RESOLVE to approve the contents of this report and allocate funding of £3500.00 to be taken from Earmarked Reserves, Amenities, 902-9057.

[Click here for report]

5.6  Town Hall Working Group – Terms of Reference

To RESOLVE to approve the attached terms of reference for the Town Hall Working Group.

AND

To nominate one additional Councillor for membership to the Town Hall Working Group.

[Click here for Terms of Reference]

6.  Budget and Reserves – to receive and note the budget and general reserves.

[Click here for Amenities Budget]

[Click here for Amenities Reserves]

7.  Strategic Action Plan – to note the updated strategic action plan.

[Click here for Action Plan]

8.  Confidential Session

In view of the nature of the business to be discussed, it is advisable in the public interest that the public and press be excluded, and they are instructed to withdraw.

Reason for confidential session:
 

 

To consider lease / contract negotiations                               

 

Public to be excluded from the meeting to consider commercial interests.                                    

 

Publicity could prejudice the on-going negotiations by the council.


9.  Confidential Minutes – To confirm, as a true record, the attached Confidential Minutes of the meeting of the Amenities Committee held on Monday 10th December 2018.  The attachments will form part of the main Minutes, however, will not be redistributed with this agenda.

10.  Recreation Ground Working Group

Members to receive the attached notes from the meetings held on 28th January 2019 and 5th February 2019.

 


 

 

 



Agenda Item 4 AMENITIES Draft Minutes 4 Sept 2017.pdf

Adobe Acrobat Document (PDF) - 308 KB

Draft Amenities Committee 5/6/17 Minutes

Adobe Acrobat Document (PDF) - 323 KB

Amenities Committee 27/2/17 Minutes

Adobe Acrobat Document (PDF) - 358 KB

Amenities MINUTES - 12 December 2016

Adobe Acrobat Document (PDF) - 372 KB

Amenities MINUTES 24 October 2016

Adobe Acrobat Document (PDF) - 345 KB

Amenities MINUTES 5 September 2016

Adobe Acrobat Document (PDF) - 383 KB

Amenities MINUTES 6 June 2016

Adobe Acrobat Document (PDF) - 376 KB

Amenities MInutes 29 February 2016

Adobe Acrobat Document (PDF) - 291 KB

Amenities MINUTES 14 December 2015

Adobe Acrobat Document (PDF) - 98 KB

Amenities Minutes 26 October 2015

Adobe Acrobat Document (PDF) - 93 KB

Amenities MINUTES - 7 September 2015

Adobe Acrobat Document (PDF) - 101 KB

Amenities Minutes 8 June 2015

Adobe Acrobat Document (PDF) - 181 KB

Amenities Minutes 8 December 2014

Adobe Acrobat Document (PDF) - 167 KB

Amenities minutes 20 October 2014

Adobe Acrobat Document (PDF) - 170 KB

Amenities minutes 1 September 2014

Adobe Acrobat Document (PDF) - 174 KB

Amenities MINUTES 19 May 2014

Adobe Acrobat Document (PDF) - 176 KB


Calne Town Council
Bank House
The Strand
Calne
Wiltshire
SN11 0EN

 
 

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